Share Workflow lets you generate a secure link and QR code so anyone — including from a mobile phone — can view workflow status, trigger a run, or execute the workflow without opening Studio.
When to use
- Field operators scan a QR code to trigger an automation on site.
- Share read-only workflow graph with stakeholders.
- Mobile access to run or monitor a workflow from a phone or tablet.
- Pair with exported runtime agents — tunnel gives phones access outside the local network.
How to create a share link
- Open a workflow in Studio.
- Toolbar menu → Share / QR Code (or canvas right-click → Share / QR Code).
- Optionally start Start Tunnel for internet-accessible URLs (see below).
- Set Access Level, Expires In, optional max uses and label.
- Click Generate Share Link + QR Code.
- Scan the QR with your phone camera, or copy the URL.
Access levels
| Level | What the recipient can do |
|---|---|
| View Only | See the workflow graph and status — no execution. |
| Trigger | Start the workflow (trigger scope). |
| Run | Full execution access. |
Mobile access and tunnel
By default, share URLs use your Studio address. On the same Wi-Fi, phones can scan the QR directly.
When Tunnel is off, QR codes contain a local address — they only work on the same network. Start Start Tunnel in the share modal to get a public URL your phone can open from anywhere.
| Tunnel state | QR URL | Mobile access |
|---|---|---|
| Tunnel Active | Public tunnel URL + /api/shared/{token} | Works from any mobile network. |
| Tunnel Offline | Local Studio URL | Same LAN / Wi-Fi only. |
Managing links
The share modal lists active links with:
- QR button — show QR again for an existing link.
- Extend expiry or revoke access.
- Optional label (e.g. “Field tablet”, “Manager phone”).
Relation to runtime agents
- Share / QR — design-time and Studio-side access to workflow graph and trigger/run scopes.
- Agents tab — fleet status of exported runtime agents (on-prem or cloud). See Runtime Monitoring.
- Runtime
/compactdashboard — on-agent status UI optimized for mobile on the agent’s network.
Typical field setup: export runtime with cloud monitoring → monitor fleet from phone via Cloud Agents tab → share QR for operators to trigger related workflows in Studio.